You can enter your company/university's finance details in the Account Details page of your dashboard.
Users place orders using the Order Product page in their dashboard.
Users can view the status of their orders on the View Order Status page in their dashboard.
You are now able to purchase virtual credit linked to your account. You can top up the Virtual Credit using the "Virtual Credit Card" page in your dashboard. This page will also show your current balance.
You will notice on the "Virtual Credit Card" page that there is a section with "Linked Accounts". Here you can specify which accounts you would like to link to a main account and share the prepaid credit with others. The main user can then monitor the usage of their lab/company on the "View Order Status" page.